Format Painter {PPT Tech Tip}

See that little paint brush button up there?  That is called the format painter tool.  Maybe you all use it?  I had never heard of it until the other night when my husband saw me highlighting shapes and changing them on every page by searching for the picture I wanted to use to fill them.  Since I was filling them all with the same background picture, apparently format painter was the way to go.  From what I can tell it works with fonts, shapes, and pictures and copies/pastes the format with one click.

It's hard to show since all you really do is click the button, but here is an example.  Imagine I had finished these writing posters and then decided I hate the colors I used to glow the font.  

Normally I would change the text box on each slide individually, since they all say different things.  Instead, just change one text box so it is the way you want it to be.  I'll change it to red.  

Then, select the text box you want all of the others to look like.  You can see the box that appears around the words below.  (To do the whole text box, you don't want the cursor showing.  If it is, it will only format word by word instead of the whole box.)  

Then click the format painter button up at the top.  If you click it once, it will only remember the format once.  If you double click, it will remember it until you turn it off by clicking it again or to the side of your slide. 

Go to another text box you want to look just like it and simply click in it.  It will change to match whatever you had selected when you pressed the format painter button.  You can keep going from slide to slide as long as you double clicked the format painter button.  With one click, they will all be formatted the same...size, color, font, effects, etc.

You can do the same thing with shapes, filling shapes, picture effects, etc.  Above I accidentally clicked the badge and it added the reddish glow from the text.  It makes it really easy to go through and change colors and effects quickly.

I hope there is someone else out there who can use this!

Meanwhile, check out my writing process signs.  I LOVE them!  I hope you do too!


  1. Uh-mazing. I just made a huge packet for TPT and would have loved to have known this! HA! Good for future use though. Thanks for sharing! Found you through Brandee's blog :) I'm your newest follower!

    The Sweetest Thing
    Follow me on Bloglovin'!

  2. Thank you for that tip! And I love your posters!

  3. Thanks for the great tutorial! As someone whose new to creating TPT products I found it VERY helpful!
    Short and Sassy Teacher

  4. Yay!! I definitely did not know about that tool so I am thankful you shared! Tell your hubby thank you for use too!

    Collaboration Cuties

  5. Mind blown. Seriously?!? This would have saved me soooo much time! Thanks for the tip.
    Polka Dot Kinders

  6. I'm very excited about this tip! I had to find the format painter tool first (hehe). My version is different! Thanks for the tip Jessica!
    Head Over Heels For Teaching

  7. Format painter is my best friend! Ok, one of many best friends!
    I have used it for fonts. Didn't know about the other options!
    Fabulous Fifth Grade Fun

  8. Thank you for this tip. I can't believe all the things I don't know about PPT still. Your writing signs look amazing!

  9. That is an awesome thing to know!!!!! Thanks for sharing!

  10. Very useful tips to learn! However, the quality and design of presentation affects those who show it. I like the way of making Power Point Presentation Templates, there are a lot of tips like in your post.


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